Tuesday, 28 April 2015

Event Planning with Custom USB Drives

Planning for any marketing event can be quite stressful. From the beginning phases of creating a highly organized strategic plan to monitoring every cent of your budget; every step of the process involves quality attention to detail. Although creating a one of a kind event can be stressful, there are a few ways to simplify the process that help to save on money and on time with a simple custom USB.
When planning an event, it is very important to keep everyone that is involved on the same page. It is good to keep a running list of the original plan, any details made cited with any changes made, contact lists, budgets, marketing tactics etc. The master list needs to be shared with people that are pertinent to the plan. What is the most efficient way to do this?

Constant emails titled “Update” risk being skipped over or even deleted. Printing hard copies for every single update is a waste of paper, ink and money. Not to mention, it’s not an eco friendly method. Sharing updates over the cloud is a more positive alternative. This method includes sites like Google Docs, DropBox, SpiderOak, Open Box etc.

These sites allow you to upload data to the internet that can be accessed anywhere. Like any technology though, be careful. If you are worried about the possibility of information being leaked then online data storage might not be the best option for you. To learn more about the pros and cons of public cloud storage.

A great way to share the necessary information is with a flash drive. There are many perks to using one for example:

  • Custom USB drives are affordable
  •  Fully customizable
  • accessible
  • easy to understand
  • power to freely update
  • power to control who has access
  • etc.

Some might think that you cannot control who has access to information when one of many bulk USB drives are handed out.

However, promotional USB companies have the ability to preload the data onto the drives and set up security features like password access, partitions that don’t allow data to be copied in any way (no copy/paste feature, no screenshots, no printing from page, no saving document etc.). Not to mention, this can be a free service depending on the data size.

There is also another safe way to ensure your information is seen by the right eyes and not lost; Introducing the webkey. Paper webkey bulk USB drives are an entirely new innovation. The custom drives can be preloaded with information, but is more efficient when programmed with an auto-run URL.

The URL could be a page strictly set up with all of the need-to-know event information. The content on the webpage can be edited as long at the link is not changed. The link will remain programmed in the original webkey allowing immediate access to the updated content. These drives make for a great way to keep everyone organized.

Another way to help during the planning process is to create one-of-a-kind party favors. Instead of wasting money on generic bags of candy, bubbles, candles, picture frames, cups etc. or any other easily dispensable product you can save time and money by utilizing a flash drive as well. These gadgets offer a perfect solution for an event planner because custom USB drives are more affordable the more you buy. You have the ability to choose the material it is made from (ABS plastic, wood, metal, rubber PVC, leather), type of branding (laser engraving, full color CMYK printing, screen printing, pad printing) and the way it’s packaged. Custom USB packaging comes in a variety of box sizes, colors and materials too. This provides the perfect opportunity to give a complete gift to event attendees.

Last but not least, custom USB Drives can be used as a promotional tool for your event. If you are having a difficult time coming up with the perfect invitation, look no further than  a custom flash drive. You will have the ability to make it look the way you want it to, come in custom packaging and store all of the information on the drive itself. Not to mention, if you decide on a paper webkey drive, it can be plugged into the computer and take a real time R.S.V.P. count. This makes planning for the event easier, for you, since you won’t need to wait on snail mail responses.

If you’ve got an event coming up, plan ahead and make your job easier. Custom USB drives make for the perfect aid in planning, party favors and promoting your event. Start your search early to snag a great deal on an event planners best friend. 

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